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Vectisflow

Rough estimate

A rough estimate in a few minutes.

Tell us about your business and pick the work you have in mind. You get a rough range, which we confirm after a free opportunity review.

Step 1 of 6
Your business

Step 2 of 6
What you want

Step 3 of 6
Tasks

Open a group and tick what you want. Tasks that suit other kinds of business are marked.

Discovery and planning

Map how the job flows today, step by step, with you

Usually part of: Workflow application

Short calls with the people who will use it

Usually part of: Workflow application

Click-through screens agreed before building

Usually part of: Workflow application

Written definition of done and order of work

Usually part of: Workflow application

Findings on speed, content and enquiry journey

Usually part of: Enquiry foundations pilot

How 3–5 local competitors present and get found

Usually part of: Enquiry foundations pilot

Website pages

Clearer headline, offer and call to action

Usually part of: Enquiry foundations pilot

One service explained, written and built

Usually part of: Enquiry foundations pilot

A page for one town or area you cover

Usually part of: Local growth service

Who you are, team and accreditations

Usually part of: Enquiry foundations pilot

Common questions answered, marked up for search

Usually part of: Enquiry foundations pilot

Customer reviews shown on the site

Usually part of: Enquiry foundations pilot

Photo gallery of finished work

Usually part of: Enquiry foundations pilot

Tighten wording on existing pages

Usually part of: Enquiry foundations pilot

Faster loading: images, fonts, scripts

Usually part of: Enquiry foundations pilot

Fix layout problems on phones

Usually part of: Enquiry foundations pilot

Simple section to publish articles

Usually part of: Local growth service

Edit your own pages without a developer

Usually part of: Workflow application

Privacy, cookie and terms pages fitted to you

Usually part of: Enquiry foundations pilot

Forms and enquiries

Validation, reliable delivery, spam check

Usually part of: Enquiry foundations pilot

Asks service, area and size so you quote faster

Usually part of: Enquiry foundations pilot

Long form split into short steps with progress

Usually part of: Enquiry foundations pilot

Tells visitors whether you cover their area

Usually part of: Enquiry foundations pilot

Instant confirmation email to the enquirer

Usually part of: Enquiry foundations pilot

Honeypot and rate limits on public forms

Usually part of: Enquiry foundations pilot

Customers attach photos to an enquiry

Usually part of: Workflow application

Shows a price range from rules you set

Usually part of: Workflow application

Each enquiry goes to the right person

Usually part of: Workflow application

Enquiries saved to a screen with status and notes

Usually part of: Workflow application

Booking and scheduling

Add an existing booking tool to your site

Usually part of: Enquiry foundations pilot

Working hours, days off, slot lengths

Usually part of: Workflow application

Customers pick a slot and book

Usually part of: Workflow application

Weekly, fortnightly or monthly repeats

Usually part of: Workflow application

Day and week view of all jobs

Usually part of: Workflow application

Move jobs on the calendar

Usually part of: Workflow application

Customers move or cancel their booking

Usually part of: Workflow application

Customers and sales

Contacts, addresses and notes in one place

Usually part of: Workflow application

Several addresses under one customer

Usually part of: Workflow application

Find customers by name, area or status

Usually part of: Workflow application

Track enquiries from new to won or lost

Usually part of: Workflow application

Line-item quotes sent as PDF by email

Usually part of: Workflow application

Jobs, emails and notes in date order

Usually part of: Workflow application

Customers sign in to see jobs, invoices, documents

Usually part of: Broader application

Jobs and field work

What, where, when and status for every job

Usually part of: Workflow application

Give each job to one or more staff

Usually part of: Workflow application

Staff tick off tasks for each job

Usually part of: Workflow application

Before and after photos saved to the job

Usually part of: Workflow application

Arrival and leaving times, optional location

Usually part of: Workflow application

Signature on the phone when the job is done

Usually part of: Workflow application

Report damage or problems with a photo

Usually part of: Workflow application

Reusable task lists per service type

Usually part of: Workflow application

Products or materials used per job

Usually part of: Workflow application

Alarm codes and key info stored securely per site

Usually part of: Workflow application

Score each site against a set checklist

Usually part of: Workflow application

Gas safety, EICR, PAT dates with reminders

Usually part of: Workflow application

Tenants or clients log repairs; you triage

Usually part of: Workflow application

Works without signal on site, syncs later

Usually part of: Broader application

Staff and roles

Invite, deactivate and manage team members

Usually part of: Workflow application

E.g. owner, office, field; each sees what they need

Usually part of: Workflow application

Each role beyond three

Usually part of: Broader application

Who can work when

Usually part of: Workflow application

Hours worked built from check-ins

Usually part of: Workflow application

DBS and training expiry dates per person

Usually part of: Workflow application

Outside workers see only their own jobs

Usually part of: Broader application

Payments and invoicing

Your rates, used by quotes and invoices

Usually part of: Workflow application

Numbered PDF invoices with VAT from jobs

Usually part of: Workflow application

Pay by card through a Stripe payment link

Usually part of: Workflow application

Take a deposit when a customer books

Usually part of: Workflow application

Regular payments via GoCardless

Usually part of: Broader application

Automatic chasers for unpaid invoices

Usually part of: Workflow application

Correct or refund an invoice properly

Usually part of: Broader application

Hours × rates as a file for payroll

Usually part of: Workflow application

Messages and notifications

Booked, changed and done emails from your templates

Usually part of: Workflow application

Day-before and on-the-way messages

Usually part of: Workflow application

Text reminders via an SMS provider (fees apply)

Usually part of: Workflow application

Messages via WhatsApp Business (approval needed)

Usually part of: Broader application

Ask for a Google review after each job

Usually part of: Local growth service

Sign-up with a proper consent record

Usually part of: Local growth service

SPF, DKIM and DMARC so emails arrive

Usually part of: Enquiry foundations pilot

Integrations

One-way sync of invoices and contacts

Usually part of: Workflow application

One-way sync of invoices and contacts

Usually part of: Workflow application

Jobs appear in Google or Outlook (one-way)

Usually part of: Workflow application

Selected data written to a sheet automatically

Usually part of: Workflow application

Send events to your existing automations

Usually part of: Workflow application

Connect to a system with a documented API

Usually part of: Workflow application

Keep two systems in step, with conflict handling

Usually part of: Broader application

Postcode-to-address lookup and maps

Usually part of: Workflow application

Turn incoming emails into enquiries

Usually part of: Broader application

Reports and dashboards

Today's jobs, open enquiries, overdue invoices

Usually part of: Workflow application

Download any list as a spreadsheet

Usually part of: Workflow application

Jobs and hours by staff or customer

Usually part of: Workflow application

Invoiced, paid, outstanding by month

Usually part of: Workflow application

Branded PDF report sent after each visit

Usually part of: Workflow application

Key numbers emailed to you each week

Usually part of: Workflow application

Documents and files

Secure files on records with size/type limits

Usually part of: Workflow application

One document template, e.g. quote or report

Usually part of: Workflow application

Customers accept quotes or terms online

Usually part of: Workflow application

Files deleted automatically after a set time

Usually part of: Workflow application

Data migration

One-off spreadsheet import, cleaned and mapped

Usually part of: Workflow application

Past jobs brought across

Usually part of: Workflow application

Move data out via the system's export

Usually part of: Workflow application

Merge duplicates and fix formats

Usually part of: Workflow application

Bring existing files across

Usually part of: Broader application

Old web addresses point to new ones

Usually part of: Enquiry foundations pilot

Local search (SEO)

Titles, descriptions, sitemap, indexing

Usually part of: Enquiry foundations pilot

Review and improve your profile where eligible

Usually part of: Enquiry foundations pilot

Structured data search engines can read

Usually part of: Enquiry foundations pilot

What people in your area search for

Usually part of: Enquiry foundations pilot

Links, QR cards and reply templates

Usually part of: Enquiry foundations pilot

Name, address, phone fixed across directories

Usually part of: Local growth service

Three months of topics in priority order

Usually part of: Local growth service

One helpful article written and published

Usually part of: Local growth service

What changed and what is next

Usually part of: Local growth service

Measurement

Visitor numbers, consent where needed

Usually part of: Enquiry foundations pilot

Count enquiries and calls as conversions

Usually part of: Enquiry foundations pilot

Verify the site and watch search performance

Usually part of: Enquiry foundations pilot

Numbers before changes, to measure improvement

Usually part of: Enquiry foundations pilot

Tracked phone numbers (provider fees apply)

Usually part of: Local growth service

Compliance and accessibility

Key pages checked against WCAG 2.2 AA

Usually part of: Enquiry foundations pilot

Fix what the check finds

Usually part of: Enquiry foundations pilot

Consent done properly under PECR

Usually part of: Enquiry foundations pilot

Handle customers' data requests in the app

Usually part of: Workflow application

Who changed what, and when

Usually part of: Workflow application

Old records deleted on a schedule

Usually part of: Workflow application

Sign-in and security

Email-link or password via a managed provider

Usually part of: Workflow application

A second step at sign-in for your team

Usually part of: Workflow application

Staff sign in with work accounts

Usually part of: Workflow application

Separate sign-in for customers

Usually part of: Broader application

Checked against common web attacks, fixed

Usually part of: Workflow application

Daily backups and proof a restore works

Usually part of: Workflow application

Separate data per franchise or company

Usually part of: Broader application

Hosting and operations

Repository, hosting, database, environments

Usually part of: Workflow application

Domain, DNS and certificates

Usually part of: Enquiry foundations pilot

Private copy for testing changes

Usually part of: Workflow application

Error tracking and uptime alerts

Usually part of: Workflow application

Tests and checks on every change

Usually part of: Workflow application

Add to home screen like an app

Usually part of: Workflow application

Hosting and database pinned to UK/EU

Usually part of: Workflow application

Testing and quality

One key journey tested automatically

Usually part of: Workflow application

iPhone, Android and desktop browsers

Usually part of: Enquiry foundations pilot

Guided session where staff try it

Usually part of: Workflow application

Accessibility tests on every change

Usually part of: Workflow application

Training and handover

Remote session for your team, with prep

Usually part of: Enquiry foundations pilot

How-to guide with screenshots

Usually part of: Workflow application

Screen recordings of common tasks

Usually part of: Enquiry foundations pilot

Accounts, code and documentation handed over

Usually part of: Enquiry foundations pilot

On hand on launch day

Usually part of: Workflow application

Ongoing support

Up to 2 hours a month of tweaks

Usually part of: Workflow application

Dependencies kept patched

Usually part of: Workflow application

Step 4 of 6
Size and timing

Step 5 of 6
Anything else?

Describe the work, not people. Please do not include names or customer details.

Step 6 of 6
Your details