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Practical software for the work that slows you down.

We replace spreadsheets, copy and paste and chasing with software built around how your team works. See a price range in a few minutes, free, then talk it through with the person who will lead your project.

Get your free estimate
Internal toolsBuilt around how your team worksLive dashboardsYour numbers without the spreadsheetAutomationsRepetitive admin runs itselfIntegrationsYour apps, finally in syncOnline bookingCustomers book themselves inQuotes & invoicesQuoted and invoiced from one placeJob trackingEvery job, start to finishTimesheets & rotasHours logged and approved onlineEnquiry captureEvery enquiry in one listClient portalsCustomers check progress themselvesAutomated reportsWeekly reports that write themselvesRemindersSent automatically, on time

Less chasing. More doing.

Someone retypes the same details into three places. Customers ring to ask where things are. The numbers you need on a Monday live in someone's head.

We build the booking, quoting, job tracking, client portals and automations that take that work away, shaped around how you already run. You see the price before anything starts.

See our work
A smiling business owner holding a tablet, surrounded by notifications from a live dashboard, an automation, a team app and an invoice synced to Xero

What we build.

Software for the jobs that take time every week, each one shaped around how your business already works.

Our services

How a project runs

Four steps, in order. A named lead stays with you throughout, so you always know who is responsible and what happens next.

  1. Estimate and discovery call

    Get an estimate in a few minutes, then a free 20-minute call about the problem, who does the work today and what a good result looks like. No obligation to go further.

  2. Written proposal

    What we will build, what is left out, what we need from you and how we will both know it is finished. The price and timeline are confirmed here, before any work starts.

  3. Build, in view

    You see working software as it takes shape, not just at the end, so you can steer early while changes are still small.

  4. Launch

    We put it live and walk your team through it. Then we either run it for you or hand everything over: your choice, set out below.

How we work

Two ways to start.

Start here

Project estimate

See what your project would cost, in a few minutes.

Freetakes a few minutes

  • A few quick questions about your business, answered with a tap
  • An estimated price range and project length
  • A copy by email, with the work set out by area

An estimate, not a quote. We confirm the scope, price and timeline on a free call.

Get your free estimateOr book a free discovery call
Step 2

Free discovery call

Find the one fix worth paying for.

Free20-minute call

  • A 20-minute conversation about how your work runs
  • One bottleneck written up, with a suggested fix
  • A small visual preview, where there is a clear fit

Free. The written bottleneck is yours to keep, whatever you decide next.

Book your free callOr get an estimate first

Featured work

Why work with us.

What you can expect on every project.

  • A named lead

    One person owns your project from the first call to launch, and they are the one you speak to.

  • Scope and price in writing

    You see what is included, what is not and what it costs before any work starts.

  • Yours to keep

    Your data is always yours. Take a full handover of the code, or let us run it for you.

  • Mainstream tools

    Built on widely used technology, so any good developer can pick it up later.

Works with the tools you already use.

New software is only useful if it talks to the systems your business runs on. We connect to them through their official APIs.

  • Xero
  • QuickBooks
  • Sage
  • Stripe
  • GoCardless
  • PayPal
  • Square
  • SumUp
  • Google Workspace
  • Google Sheets
  • Microsoft 365
  • Slack
  • Zoom
  • WhatsApp Business
  • HubSpot
  • Zoho
  • Mailchimp
  • Calendly
  • Trello
  • Asana
  • Airtable
  • Notion
  • Dropbox
  • Zapier
  • Make
  • Shopify
  • WooCommerce
  • WordPress

Product names are shown for compatibility only. Vectisflow is not a partner of these companies.

Questions we are often asked.

How much does a project cost?

It depends on what you need. The project estimate gives you a price range in a few minutes, built from the work involved, and the written proposal confirms the exact price before anything starts.

How long does a project take?

Your estimate shows an expected timeline based on the work involved, and the proposal confirms it. Larger projects are planned in stages, so you see working software early.

We are not sure what we need. Should we still get in touch?

Yes. Most people start with a problem, not a specification. Tell us what slows you down and we will suggest options on the call, including when a spreadsheet or an existing tool would do the job better.

Do you work with businesses of any size?

Yes. Every project is scoped to the work, not to the size of the business, whether that is one team's workflow or a tool used across several sites.

Do you work with businesses outside London?

Yes. We are based in London and work with businesses across the UK. Discovery calls and progress reviews happen on video, so location rarely matters.

Can you work with software we already use?

Usually, yes. If a tool has an API we can connect to it, and we will tell you on the discovery call if something is not possible or not worth doing.

What happens after launch?

You choose: we host and look after it for a monthly fee, or we hand over the code, accounts and documentation. Your data is always yours either way.

Have a process that eats your week? Tell us what you want to change.

Book a free discovery call